During which phase are bids typically assessed?

The evaluation phase is the stage during which bids are typically assessed. This is the critical point in the procurement process where the submitted bids are reviewed and analyzed against predetermined criteria, such as cost, quality, and compliance with specifications. During this phase, evaluators carefully examine each bid to determine which one represents the best value for the project or procurement need. This assessment may involve scoring systems, qualitative evaluations, and often comparative analysis of the proposals received.

The outcome of the evaluation phase is crucial as it directly influences the selection of the winning bid and the overall success of the project. Bidders often await feedback and decisions generated from this stage, making it transparent and fair is essential for maintaining integrity in the bidding process. The subsequent phases, like negotiation and approval, depend on the results of the evaluation as they deal with refining the terms and formally sanctioning the selected offer, respectively.