What is an "evaluation matrix" in the tender process?

An evaluation matrix is a critical tool in the tender process that allows for the systematic scoring and comparison of bids against predetermined criteria. This matrix is designed to ensure transparency and fairness in how bids are assessed. Each bid is evaluated based on specific criteria such as quality, price, timeline, and any other relevant factors. By assigning scores based on these criteria, evaluators can quantify the strengths and weaknesses of each bid, facilitating a more objective decision-making process.

Using an evaluation matrix helps stakeholders effectively identify which proposal best meets the project's needs while adhering to the evaluation standards set forth at the beginning of the tender process. This method also provides a structured approach that can be documented and referenced, ensuring that all evaluators are aligned in their assessments and decisions.

The other options do not accurately reflect the purpose of an evaluation matrix. While minimizing costs and negotiation strategies might be relevant aspects of the bidding process, they do not define the function of an evaluation matrix. Additionally, summarizing project objectives is not the role of this tool; instead, it focuses specifically on assessing bids against established criteria.