What is the main purpose of a “negotiation phase” in tendering?

The main purpose of a "negotiation phase" in tendering is to refine terms with successful bidders before finalizing contracts. This phase allows both parties to discuss and clarify various elements of the offer, ensuring that both the buyer and the contractor understand and agree on key details such as scope of work, pricing, timelines, and any other necessary adjustments to the initial proposals.

Through negotiation, the parties can reach a mutual consensus that satisfies the requirements of the project while also accommodating the interests of the bidders, thus setting a firm foundation for the contractual agreement. This phase is essential as it helps to avoid misunderstandings and ensures that the expectations and obligations are clearly defined before contractual commitments are made.